Project and Services Assistant Jobs in Belgium 2026

Project and Services Assistant Jobs in Belgium 2026: To assist its Project Management Office (PMO) and Services Team in Brussels, EORTC is looking for a Project and Services Assistant. This role is perfect for a well-organized, meticulous professional who appreciates managing people, keeping precise records, and offering dependable administrative support. They will work under the hierarchical supervision of the project’s director.

PMO support and services support make up about half of the role. You will assist with meeting coordination, keep track of project-management data, assist with Microsoft Dynamics 365 administration, keep an eye on the quality of documents, reply to routine service requests, and keep correct administrative, invoicing, and licensing records.

For someone who wants to support a global organization that works on cancer research and quality of life, this is a fantastic chance. Colleagues, project teams, and outside consumers of EORTC materials can benefit greatly from your attention to detail and ability to maintain workflow.

Details of Project and Services Assistant Job:

About the Role:

As a Project and Services Assistant, you will help ensure that recurring administrative activities, records, and system data remain accurate, complete, and up to date. You will work across different teams and communicate with internal colleagues as well as commercial users of EORTC Quality of Life questionnaires and copyrighted materials.

The position combines project administration, coordination, customer service, document control, system administration, licensing support, and data accuracy. It requires someone who can follow established procedures carefully while also recognizing when an issue needs to be escalated.

Responsibilities for Project and Services Assistant Jobs in Belgium:

Project Management Office Support

• Organize the PMO and Projects & Services Director’s regular and sporadic meetings, including agendas, invitations, and scheduling.
• Assist in managing the Microsoft Dynamics 365 project management system.
• Establish standard user access and keep correct access lists in compliance with authorized protocols.
• Offer first-line support for common system inquiries, especially those pertaining to time-entry procedures.
• Refer non-standard or technical problems to the relevant system owner or expert.
• Verify the consistency and completeness of time entries at the organization level every month.
• When information is lacking, create reminders and follow up with users and accountable management.
• Assist in allocating project IDs to research and clinical studies and informing project teams of these IDs.
• Keep up-to-date project data, including ownership, bundles, and status.
• Encourage the enhancement of standard PMO administrative procedures, guidelines, and templates.
• Use pre-made checklists to help with quality inspections of study documentation and Trial Master File (TMF) records.
• Keep a record of your results and notify the appropriate team members of any missing or inconsistent data.
• Review open quality events owned by project managers on a quarterly basis and follow up to ensure prompt resolution.

Services Team Support

• Respond to standard requests from commercial users regarding EORTC Quality of Life questionnaires, materials, and related services.
• Provide approved information about access conditions, licensing requirements, and terms of use for copyrighted EORTC materials.
• Escalate contractual, scientific, or non-standard questions when required.
• Support the delivery of questionnaires, certificates, and other standard documents after requirements and approvals have been confirmed.
• Liaise with Quality of Life, Finance, Contracts, and other internal teams to obtain information needed to resolve requests.
• Prepare invoice information and submit invoices through external client portals under appropriate supervision.
• Maintain accurate service and invoicing records and follow up on missing information.
• Assist with periodic reviews of licensing records by comparing reported questionnaire use with existing agreements.
• Document potential discrepancies and refer them to the responsible team member.
• Maintain shared mailboxes, trackers, and filing systems according to EORTC procedures.

Candidate Profile:

The chosen applicant should possess a strong administrative attitude, outstanding attention to detail, and the self-assurance to interact effectively with individuals from various teams and backgrounds.

Required or Preferred Qualifications

• Bachelor’s degree or equivalent relevant professional experience.
• Previous experience in administration, coordination, or customer service.
• Experience in clinical research, clinical trials, healthcare, a regulated environment, or copyright/licensing administration is an advantage.
• Fluent written and spoken English.
• Excellent professional email and written communication skills.
• Strong Microsoft 365 knowledge, particularly Excel and Outlook.
• Experience with SharePoint, Microsoft Dynamics 365, CTMS, or eTMF systems is an advantage.
• Ability to follow procedures, templates, and work instructions accurately.
• Strong organizational skills and the ability to manage several priorities and deadlines.
• Excellent attention to detail and commitment to accuracy.
• A proactive, service-oriented approach.
• Ability to recognize issues that require escalation.
• Strong communication and coordination abilities.
• Comfortable working in an international and collaborative environment.
• Ability to work independently while contributing positively to a team.

Work Authorization and Visa Information:

Applicants should carefully review the work authorization requirements before applying.

Candidates must already have the legal right to work in Belgium. EORTC does not provide visa sponsorship or work-permit support for this position.

Therefore, international applicants who require a Belgian work permit or employer-sponsored visa should not assume that sponsorship will be available for this vacancy.

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Benefits of Project and Services Assistant Job:

• Competitive Salary and Permanent Employment: Employees can benefit from an estimated average salary of around €45,000 gross annually, alongside the stability and security associated with a permanent employment contract.
• Generous Annual Holiday Allowance: Full-time employees receive 30 days of annual holiday, providing valuable time to rest, recharge, travel, and maintain a healthy balance between professional and personal commitments.
• Comprehensive Healthcare Support: Hospitalization insurance and ambulatory care coverage provide additional financial protection for eligible healthcare expenses, helping employees feel more secure about their personal well-being.
• Hybrid Working and Homeworking Support: The role offers a hybrid working environment from Belgium, together with a homeworking allowance that can provide greater flexibility and convenience for eligible employees.
• Pension and Long-Term Financial Benefits: Employees have access to a pension plan that supports longer-term financial planning, while public transport reimbursement and free parking can help reduce everyday commuting costs.
• Supportive International Work Environment: Working with EORTC provides exposure to an international, collaborative environment where employees can develop administrative, project coordination, communication, and professional service skills while contributing to meaningful research-related activities.

Why Consider This Opportunity?

The Project and Services Assistant position offers more than routine administrative work. It provides an opportunity to become part of an international environment where accurate coordination, dependable service, and careful handling of information support important work in cancer research and quality of life.

For an organized professional who enjoys bringing structure to busy processes, communicating with different teams, and ensuring that small details do not become larger problems, this role can offer a rewarding and stable career path in Brussels.

How to Apply for Project and Services Assistant Jobs in Belgium 2026?

• Review the Project and Services Assistant job requirements.
• Confirm you have legal permission to work in Belgium.
• Prepare an updated CV highlighting relevant experience and skills.
• Highlight Microsoft 365, Excel, and Outlook experience.
• Mention project administration or customer-service experience.
• Include clinical research or healthcare experience, if applicable.
• Submit your application through the official EORTC recruitment process.
• Ensure all contact and employment details are accurate.
• Shortlisted candidates may be invited for an interview.
• Visa sponsorship and work-permit support are not available.

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What qualifications are needed for this assistant role?

Applicants typically need a bachelor’s degree or equivalent relevant experience, administrative or coordination experience, strong English communication skills, Microsoft 365 proficiency, excellent organization, attention to detail, and confidence working within structured procedures and international teams.

Is previous clinical research experience required for applicants?

Clinical research, healthcare, clinical trials, regulated environments, or licensing experience is advantageous but not mandatory. Candidates with strong administration, coordination, customer service, communication, organizational, and Microsoft 365 skills may also be considered for this position.

Does EORTC provide visa sponsorship for applicants?

No, visa sponsorship and work permit assistance are unavailable for this position. Applicants must already have the legal right to work in Belgium before applying and should independently satisfy all applicable Belgian employment authorization requirements before submitting their application.